Properly managing a paper trail of records is a daunting task for any business. The time spent searching for the correct documents in a filing cabinet could be better spent focusing on projects that create revenue for your company.
Changing how you do business can be daunting, especially when it comes to document management. After all, this is the way you’ve been doing it for years, and it’s working; or is it?
We’re here to kick your business out of its comfort zone; in a good way. Here’s how document scanning solutions can help your business:
When you take your physical library of files and make them digital, you’ll be able to get rid of filing cabinets or closets full of papers doing nothing more than taking up space. Reclaim that space for your employees or for storing more important items.
When you need to share documents with your colleagues and they aren’t digitized, you’re forced to create more copies and physically distribute them around the office. But if you scanned those documents, you’d be able to simply share a file path or send a quick email.
You and your colleagues won’t be stuck with a bunch of copies of a document you might not need to keep long-term anyway, and the sharing process shrinks from several minutes to about a few seconds.
The possibility of misplacing a document or having them stolen increases significantly when they aren’t digital. You can protect your data with a secure, digital document management process.
The documents won’t be misplaced, destroyed, or lost completely. They’ll always be at the tips of your fingers and safe from outside forces.
When you scan documents and manage them digitally, you’ll automatically reduce the amount of time spent looking for documents. A digital document management system allows for instant access to the information you need whenever and wherever you need it.
When you go paperless in the office, you reduce your carbon footprint and make a positive shift for the environment. Scanning your current documents and saving them digitally prevents needing to make copies of them in the future and establishes an office environment that thinks before it prints.
IMS Technology Group is a full-service document management company that has proudly served businesses in Missouri for years. If you partner with us for professional document scanning services, we will develop an index solution that allows your employees to easily search and access needed documents, while improving processes, reducing overhead, and helping protect the environment.
Whether you’re in a government department, private business, K-12 school district, medical office or hospital, law firm, or any other type of business that uses a lot of paper, IMS Technology Group helps you scan, store, and manage your documents more efficiently than ever before.
We can help you revolutionize the way you do business with a streamlined paperless solution that fulfills the needs of your entire organization.
If you want to take your document management to the next level, fill out the form below. We’ll be in touch with you soon.